Appendix B: Document Content Planning Template
PLANNING TEMPLATE
1.
What is the title of this document?
Newsletter
2.
What is the purpose of this document?
As a guideline, purposes may include:
Providing information
Giving advice
Documenting policies, procedures
Influencing attitudes and opinions
Conveying research findings
Proposing recommendations, actions
A combination of factors (define them)
To inform staff:
News about upcoming events and training
Changes to workplace
Good news
General news about company
3.
Details of the intended audience
Who will be the audience/recipient(s) of the document
Employees
4.
What are the main topics of this document?
Toolbox talks
CEO message: new branch in Penrith, profits
Good news
Positive quotes/ images about harmony
WHS committee in need of members (how to apply)
Training
New break times
New procedures
Staff only sale 20% on products sold by company
Introducing new member
5.
Draft message for document
To be provided in Assessment 1.2.
See point 14 for structure and flow of information
6
Identify major sources of information on these topics.
Minutes in meting (case study)
Welcome to the Fair Work Ombudsman website
Polices and procedures that are related
Fair work Website
7.
The means of communicating or distributing the document
Intranet/Website
8.
Software used to create documents
Publisher MS
9.
What format have you chosen for the document?
Options include:
Promotional document
An article for a Newsletter
Presentation
Resume
Premade templates for newsletters
10.
In approximately 100 – 150 words, explain why you believe the format you have chosen is appropriate to the document’s purpose.
Here you can refer to benefits offered by the format such as needs of audience, ease of sharing with multiple recipients, larger scope for visuals, limitations imposed by other methods.
I believe the format I have chosen is appropriate to the documents purpose as it is easy to use and access, its highly the format is highly recommended for publishers as I can use the template when a newsletter is required. The template can also be shared to multiple recipients when needed.
11.
Identify key requirements/specifications that the document must comply with.
Can include
organisational policy, procedures and guidelines applying to documents, including house style
requirements or undertakings made by the organisation about reporting e.g., financial reporting
legal or traditional requirements for the particular type of document
requirements for illustrations, photographs, graphs, charts, maps and other illustrative material
standards for references, footnotes, citations
word length
writing styles
Alamo Style Guide
Logo to be used on every slide
Logo 2.49cm width/2.37cm high
The logo must appear on the front of all documents and generally be placed at the top of the document unless otherwise specified
Style Details and Sample Title
Normal text – Calibri 60 Bold Subtitle Normal text – Calibri 24 Slide Headings Normal text – Calibri 44 Slide Text Normal text – Calibri 28 Colours Permitted The corporate colours of Alamo Company are light green and light blue and must be reflected in the presentations.
Gender neutral language
Numbers zero to nine: write in words followed by the number, for example, five (5) items. Numbers 10 and above: write in figures
Use language that is unambiguous, inclusive and non-discriminatory.
Naming Convention
agenda for meeting ofdo_27/09/2022
Typeofdo_DDMONYEAR_Author
12.
Identify any organisations or personnel that you must consult in the process of preparing and producing the document.
Can include
colleagues, team members
managers/leaders/coordinators/supervisors
subject experts, government authorities, consultants
internal providers of specialist information e.g., accountant, legal
Sarah martin HR
John Wayne (CEO)
13.
Identify key document deadlines.
Include deadlines for draft and final submissions
Draft to be submitted to manager on the 08/04/2022
Final to be submitted on the
26/04/2022:
14.
Develop an overview of the structure and content of the document that you propose to produce.
Refer to the order of information, topic headings, graphics you propose to include.
You may describe the proposed document in narrative style or by using a storyboard or a table.
Front page:
Picture of Alamo logo
Date of newsletter
Picture of staff
Middle left: (events happening in company)
Discuss: Training and Toolbox talks
Harmoney day date (27-09-2022) – picture of diverse staff members
Middle right: New policies and procedures in regarding Conflict and discipline in the workplace also welcome the fair work website and show legsiations related to conflict and discipline.
Final page: good news at end of page which is Staff only sale 20% on products sold by company
Introducing new member Sarah Martin which is the new HR Representative who is joining the organization
15.
Screen shot of email to manager for requestion review.
Ensure message is written appropriately for business environment
16.
Screen shot Response from manager
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PLANNING TEMPLATE IN APPENDIX B: DOCUMENT CONTENT PLANNING TEMPLATE IN APPENDIX B: DOCUMENT
1.
What’s the name of this document’s title?
Newsletter
2.
What is the purpose of this document?
As a guideline, purposes may include:
Providing information
Giving advice
Documenting policies, procedures
Influencing attitudes and opinions
Conveying research findings
Proposing recommendations, actions
A combination of factors (define them)
To inform staff:
News about upcoming events and training
Changes to workplace
Good news
General news about company
3.
Details of the intended audience
Who will be the audience/recipient(s) of the document
Employees
4.
What are the main topics of this document?
Toolbox talks
CEO message: new branch in Penrith, profits
Good news
Positive quotes/ images about harmony
WHS committee in need of members (how to apply)
Training
New break times
