2/23/22, 12:35 PM Creating a System Proposal
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Creating a System Proposal
This course has taken you from analyzing a enterprise technique to figuring out alternatives
for strategic benefits and methods to extend the group’s aggressive place;
figuring out course of enchancment alternatives the place a expertise answer can improve
effectivity and effectiveness; defining stakeholder system necessities; evaluating
options, and steps to successfully implementing an IT answer.
It is a lot of data, and infrequently the position of a enterprise analyst is to create or Help
create a proposal or presentation to tell key stakeholders of the findings above and
“promote” the potential answer. Presenting the data in a transparent, logical sequence to your
viewers is necessary.
Totally different organizations use their very own codecs and parts in system proposals, however
there are a number of frequent areas enterprise analyst will handle:
1. Strategic Assessment—What are the important thing strategic objectives and aims of the
group, and what’s the present enterprise drawback or alternative being
addressed? How may a expertise answer Help the group obtain its
technique and the place can a expertise answer Help?
2. Course of Assessment—A course of is a collection of steps to carry out a activity. Many
organizational processes might be very advanced and embrace many sub-processes and
steps. It is very important know what work must be carried out, how it’s at the moment being
carried out, the place alternatives for enhancements exist, and the way expertise can help
the improved course of.
three. Necessities—The necessities identification is vital to defining precisely what
key stakeholders want the system to do; what duties they anticipate the system to
full or help; what general efficiency is required and what processes want
enchancment; how a expertise answer will help obtain the organizational
technique and enhance processes; and what particular necessities the system wants
to satisfy primarily based on stakeholder data. Defining these necessities allows
Studying Useful resource
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potential options to be clearly evaluated to determine whether or not they may fulfill the
group’s wants.
four. Resolution Constructing—A vital a part of any proposals is figuring out the particular system
that may successfully help and/or enhance the enterprise course of and clearly meet
the said person and system efficiency necessities. This may occasionally embrace “construct vs.
purchase” Assessment to find out whether or not one of the best answer must be developed internally
or bought as a COTS or SaaS answer. A company’s IT Plan and structure
might Help inform these selections. Additionally the diploma of specialty of the software program is a
issue: Is that this a typical enterprise course of utilized by a number of corporations, reminiscent of
Human Assets, Logistics, Accounting and Finance, or one thing very distinctive to
the group that is probably not commercially accessible? Generally, different
options could also be offered together with the professionals and cons of every possibility.
5. Implementation Planning—Equally necessary to figuring out one of the best match answer is
implementation planning. What has to occur (how and when) to Help guarantee a
profitable set up of the expertise answer? What supporting actions are
required to make sure customers are ready to achieve success utilizing the brand new system
together with communication, coaching, and ongoing help? The information to be migrated to
the brand new system should be recognized and any knowledge integrity or compatibility points
famous. Additionally you will need to guarantee acceptable upkeep and technical help
are in place: Is the IT workers educated to supply Help Desk Help? Do customers have a
level of contact for points? Ought to an internet site be established with often requested
questions (FAQs) to Help customers particularly within the early days of implementation?
With out moving into the main points of writing the proposal, perceive you will need to
convey the data clearly and concisely. At this level, vital work has been carried out
to determine the data above, and also you need to current it as successfully as attainable.
Listed below are some issues to remember:
Determine if there’s a particular format or template that the group makes use of.
Is there a desire for a written report, oral presentation, PowerPoint slides, and many others.?
Who’s your viewers and what data do they already know?
What’s the key data that you simply want your viewers to concentrate to?
Determine particular subsequent steps to maintain the initiative transferring ahead.
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