Appendix B: Document Content Planning Template
PLANNING TEMPLATE
1.
What’s the title of this doc?
Publication
2.
What’s the function of this doc?
As a suggestion, functions could embrace:
Offering info
Giving recommendation
Documenting insurance policies, procedures
Influencing attitudes and opinions
Conveying analysis findings
Proposing suggestions, actions
A mix of things (outline them)
To tell workers:
Information about upcoming occasions and coaching
Modifications to office
Excellent news
Common information about firm
three.
Particulars of the supposed viewers
Who would be the viewers/recipient(s) of the doc
Staff
four.
What are the primary subjects of this doc?
Toolbox talks
CEO message: new department in Penrith, earnings
Excellent news
Optimistic quotes/ pictures about concord
WHS committee in want of members (the right way to apply)
Coaching
New break instances
New procedures
Employees solely sale 20% on merchandise offered by firm
Introducing new member
5.
Draft message for doc
To be supplied in Assessment 1.2.
See level 14 for construction and move of data
6
Establish main sources of data on these subjects.
Minutes in meting (case research)
Welcome to the Honest Work Ombudsman web site
Polices and procedures which might be associated
Honest work Web site
7.
The technique of speaking or distributing the doc
Intranet/Web site
eight.
Software program used to create paperwork
Writer MS
9.
What format have you ever chosen for the doc?
Choices embrace:
Promotional doc
An article for a Publication
Presentation
Resume
Premade templates for newsletters
10.
In roughly 100 – 150 phrases, clarify why you consider the format you may have chosen is suitable to the doc’s function.
Right here you possibly can confer with advantages provided by the format corresponding to wants of viewers, ease of sharing with a number of recipients, bigger scope for visuals, limitations imposed by different strategies.
I consider the format I’ve chosen is suitable to the paperwork function as it’s straightforward to make use of and entry, its extremely the format is very advisable for publishers as I can use the template when a e-newsletter is required. The template will also be shared to a number of recipients when wanted.
11.
Establish key necessities/specs that the doc should adjust to.
Can embrace
organisational coverage, procedures and tips making use of to paperwork, together with home type
necessities or undertakings made by the organisation about reporting e.g., monetary reporting
authorized or conventional necessities for the actual sort of doc
necessities for illustrations, images, graphs, charts, maps and different illustrative materials
requirements for references, footnotes, citations
phrase size
writing kinds
Alamo Fashion Information
Brand for use on each slide
Brand 2.49cm width/2.37cm excessive
The emblem should seem on the entrance of all paperwork and usually be positioned on the prime of the doc until in any other case specified
Fashion Particulars and Pattern Title
Regular textual content – Calibri 60 Daring Subtitle Regular textual content – Calibri 24 Slide Headings Regular textual content – Calibri 44 Slide Textual content Regular textual content – Calibri 28 Colors Permitted The company colors of Alamo Firm are gentle inexperienced and lightweight blue and have to be mirrored within the displays.
Gender impartial language
Numbers zero to 9: write in phrases adopted by the quantity, for instance, 5 (5) objects. Numbers 10 and above: write in figures
Use language that’s unambiguous, inclusive and non-discriminatory.
Naming Conference
agenda for assembly ofdo_27/09/2022
Typeofdo_DDMONYEAR_Author
12.
Establish any organisations or personnel that you could seek the advice of within the technique of making ready and producing the doc.
Can embrace
colleagues, crew members
managers/leaders/coordinators/supervisors
topic consultants, authorities authorities, consultants
inner suppliers of specialist info e.g., accountant, authorized
Sarah martin HR
John Wayne (CEO)
13.
Establish key doc deadlines.
Embrace deadlines for draft and ultimate submissions
Draft to be submitted to supervisor on the 08/04/2022
Last to be submitted on the
26/04/2022:
14.
Develop an outline of the construction and content material of the doc that you simply suggest to supply.
Confer with the order of data, subject headings, graphics you plan to incorporate.
It’s possible you’ll describe the proposed doc in narrative type or through the use of a storyboard or a desk.
Entrance web page:
Image of Alamo emblem
Date of e-newsletter
Image of workers
Center left: (occasions occurring in firm)
Talk about: Coaching and Toolbox talks
Harmoney day date (27-09-2022) – image of numerous workers members
Center proper: New insurance policies and procedures in concerning Battle and self-discipline within the office additionally welcome the truthful work web site and present legsiations associated to battle and self-discipline.
Last web page: excellent news at finish of web page which is Employees solely sale 20% on merchandise offered by firm
Introducing new member Sarah Martin which is the brand new HR Consultant who’s becoming a member of the group
15.
Display shot of e mail to supervisor for requestion overview.
Guarantee message is written appropriately for enterprise surroundings
16.
Display shot Response from supervisor
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PLANNING TEMPLATE IN APPENDIX B: DOCUMENT CONTENT PLANNING TEMPLATE IN APPENDIX B: DOCUMENT
1.
What is the title of this doc’s title?
Publication
2.
What’s the function of this doc?
As a suggestion, functions could embrace:
Offering info
Giving recommendation
Documenting insurance policies, procedures
Influencing attitudes and opinions
Conveying analysis findings
Proposing suggestions, actions
A mix of things (outline them)
To tell workers:
Information about upcoming occasions and coaching
Modifications to office
Excellent news
Common information about firm
three.
Particulars of the supposed viewers
Who would be the viewers/recipient(s) of the doc
Staff
four.
What are the primary subjects of this doc?
Toolbox talks
CEO message: new department in Penrith, earnings
Excellent news
Optimistic quotes/ pictures about concord
WHS committee in want of members (the right way to apply)
Coaching
New break instances
