Assessment Tool: Assessment 1
Student must fill this section:
Student Name:
Student ID:
Privacy Release
Clause: “I give my permission for my assessment material to be used in the auditing, assessment validation & moderation Process”
Authenticity Declaration: “I declare that:
· The material I have submitted is my own work;
· I have kept a copy of all relevant notes and reference material that I used in the production of my work;
· I have given references for all sources of information that are not my own, including the words, ideas and images of others.”
Student signature: Date:
Assessment Completion Status
Attempt Satisfactory Non-Satisfactory Date Assessor’s Signature
Initial attempt ? ?
2nd attempt/Re-assessment ? ?
Feedback to student:
Information for Student:
· All work is to be entirely of the Student. General Information for this assessment:
· Read the instructions for each question very carefully.
· Be sure to PRINT your FULL name & LAST name in every place that is provided.
· Short questions must be answered in the spaces provided or follow the word limits as instructed.
· For those activities requesting extra evidence such as: research reports, ESSAY reports, etc. The student must attach its own work formatted in double space, Arial 12 pts.
· All assessment tasks must be addressed correctly in order to obtain a competence for the unit of competency.
· If the Student doesn’t understand the assessment, they can request help from the assessor to interpret the assessment.
· All assessments must be submitted online. Login to www.kiionline.edu.au/moodle and follow the
subject link to submit your assessments. Note that the hard copy of the assessments will not be accepted.
Re-assessment of Result& Academic Appeal procedures:
If a student is not happy with his/ her results, that student may appeal against their grade via a written letter, clearly stating the grounds of appeal to the Operations Manager. This should be submitted after completion of the subject and within fourteen days of commencement of the new term.
Re-assessment Process:
· An appeal in writing is made to the Operations Manager providing reasons for re-assessment /appeal.
· Operations Manager will delegate another faculty member to review the assessment.
· The student will be advised of the review result done by another assessor.
· If the student is still not satisfied and further challenges the decision, then a review panel is formed comprising the lecturer/trainer in charge and the Operations Manager OR if need be an external assessor.
· The Institute will advise the student within 14 days from the submission date of the appeal. The decision of the panel will be deemed to be final.
· If the student is still not satisfied with the result, the he / she has the right to seek independent advice or follow external mediation option with nominated mediation agency.
· Any student who fails a compulsory subject or appeals unsuccessfully will be required to re-enrol in that subject.
The cost of reassessment will be borne by the Institute. The external assessor will base his/her judgement based on principles of assessment. These principles require assessment to be reliable, fair, practical and valid. Academic Appeals
· If you are dissatisfied with the outcome of the re-evaluation process, you have a right to appeal through academic appeals handling protocol.
· To appeal a decision, the person is required to complete the KII- Request for Appeal of a Decision form
with all other supporting documents, if any. This form is available via our website. The completed
Request for Appeal form is to be submitted to the Student Support Officer either in hard copy or electronically via the following contact details:
Student Support Officer, Kingsford International Institute (KII), Level 6, 128-136 Chalmers St, Surry Hills, NSW 2010, Email: admin@kii.edu.au
· The notice of appeal should be in writing addressed to the Operations Manager and submitted within seven days of notification of the outcome of the re-evaluation process.
· If the appeal is not lodged in the specified time, the result will stand and you must re-enrol in the unit.
· In emergency circumstances, such as in cases of serious illness or injury, you must forward a medical certificate in support of a deferred appeal. The notice of appeal must be made within three working days of the concluding date shown on the medical certificate.
· The decision of Operations Manager will be final.
· Student would then have the right to pursue the claim through an independent external body as detailed in the students’ complaint / grievance policy.
“I understand all the above rules and guidelines for the assessment”
Full Name Signature Date (dd/mm/yyyy)
Assessment 2
CASE STUDY
Project – Website redevelopment and hosting and maintenance services and implementation of CMS for “Destination: Australia”
This project is for the technical upgrade of the Archives’ website Destination: Australia. In order to ensure the best value for money and optimal functionality (for the website and related exhibition interactive) going forward, it is necessary for the website to be transferred from a proprietary CMS to a commonly available CMS (including, but not limited to, an Open Source CMS).
The website will enable the Destination Australia to collect user contributed data about the photographic collection featured on the site. The interface must be modern, engaging and user-friendly, designed to meet the needs of people of all ages, and differing levels of computer and English literacy. The website must interact successfully with an exhibition interactive via an existing API. There is an option for hosting, maintenance and support services to be provided from contract execution until 31 December 20XX.
National Archives of Australia has also identified the need of database to enhance their customer relationship management. In the second phase of the project the project team requires a database (Software As A Service) Customer Relationship Management system (SAAS CRM) to effectively and confidentially manage large volumes of data, including names, addresses, opinions of community members and contact details. This will assist in ongoing community engagement.
The system must be fully operational (tried and tested) within two weeks of the commencement of the proposed contract. The project, and related community engagement, will be ongoing for years. Access to maintenance and advice will be desirable.
Student Instructions
Before you commence your Assessment, ensure that you have good knowledge of the subject, have thoroughly read your Learner workbook, and clearly understand the Assessment requirements and the expectations of the Assessor.
You may be required to demonstrate knowledge and skills which may be difficult for the Assessor to witness. If so, an Evidence Record is supplied which will allow the knowledge or skill to be verified by at least one third party, and preferably two or more. These witnesses would usually be current or recent supervisors or your Assessor.
Explanations are given for each Task. If you have any questions, consult with your Assessor.
The assessment tasks may be answered using your workplace, the simulated business or a mixture of both as instructed by your Assessor.
Assessment Conditions
All assessment in this subject/units must be completed in the class under the supervision of your facilitator. Once completed the assessments are to be uploaded on LMS (www.kiionline.edu.au/moodle) in individual student profile for marking.
· All assessments must be attempted
· All questions must be answered in an appropriate manner as per the requirements.
· Follow the assessor’s instructions to complete the assessments
Assessment Grading
Individual assessments are to be marked as “Satisfactory” or “Not Yet satisfactory”. The final outcome of this subject/unit is to be recorded in “Unit outcome Record” as “competent” (C) or “Not Yet Competent” (NYC) and/or in LMS. In order to be competent in a given unit of competency the student must satisfactorily complete all assessment tasks and. If more than one unit of competency are clustered to form a subject, the students are still required to attempt all assessments
Requirements:
Complete the following sections. Ensure that you have addressed all questions accurately.
For this assessment you are required to work on the case study used in assessment 1.
The company is now interested in evaluating the current status of the project to determine how is it progressing. As per the project timeline and initial planning 50% of the project should have been completed by now. The members of Project Steering Committee have a general feeling that the project has progresses well above the expectations and there is a possibility that the timelines of the project can be reviewed for an early completion. You are required to complete the all three parts (Part A, B and C) to complete a project closure report.
To complete this assessment, you are frequently required to refer to Gantt Chart, Project Overview, Projected Cash Flow, Projected Cost Summary, Tracking Gantt and resource Overview documents. The following resources are available on LMS:
– Gantt Chart.
– Project Overview
– Projected Cash Flow
– Projected Cost Summary
– Tracking Gantt
Part A – Evaluate project performance
1. Identify who were the key internal and external stakeholders of the project. The Stakeholders should include the project team members, Steering committee and the sponsors of the project.
2. Draft an email to all stakeholders of the project requesting them to provide current project status (project metrics). The status should indicate the percentage of the project completed, budget exhausted and the expected completion date, important milestones etc. (if there is a diversion from the original plan). You are required to list the items you are seeking the information.
3. Power Point Presentation: In this section you are required to make a presentation to your team members and stakeholders.
4. Assuming all project status data (metrics) have been accumulated from email responses of relevant stakeholders (available as additional resources), describe how the identified matrices provide an insight on current project performance.
5. Debrief the project team and the stakeholders the current status of the project and the progress made in the project. This task requires you to prepare 10 – 15 PowerPoint presentation slides which includes information collected in question 2 of Part A. Time allocated for this presentation is 10 – 15 minutes. Your performance will be judged on how clearly you are able to communicate the report to your team members and the next step forward.
6. Summarise the findings of your Project status you received from your Team members and present it in a report format. Name the file as “Project status report”. This report should include the information you received in Question 2 of Part A. Use the appropriate technical language and table when compiling reports.
Part B – Finalise the project
1. Review the project performance and determine whether the project should be allowed to continue, close or early termination is required.
To complete this task, you have been supplied, PID, Gantt chart, Budget and additional resources. Refer to the resources folder to access these documents. Compare the pre-determined milestones budget, resources allocated and expected completion date against the “actual outcome status report”. You should also compare the project objectives with the actual outcome/s.
Prepare a 1-page report of your recommendation, including a table of data comparison with interpretation, that justifies whether this project should be allowed to continue, close or terminate early. Present the information in a logical manner and clear of any ambiguities using technical language appropriate to the stakeholders and project team members.
2. Explain whether the project should be allowed to continue, decommissioned or closed and determine its overall impact. In this section you are required to discuss the following:
I. Outline the impact of this decision on associated stakeholders
KII6011 Project Governance Assessment 2
II. What is the degree of management control over this project if its decommissioned? Discuss in terms of resources available for the project and motivation of project team members.
III. Are the project resources and contracted services (if any were provided) required to be altered?
IV. Are there any contractual implications when decommissioning the project?
3. Prepare a list of recommendations to the management clearly outlining the actions required to decommission the project.
4. Include a description of the problem-solving techniques that you have applied in order to analyse and resolve issues relating to the closure of this project.
5. Outline the expected outcome of the project and your recommendations for the future.
6. In a meeting session with the stakeholders, negotiate a timeline for the project to complete all outstanding activities. Submit the minutes of your meeting as an evidence
7. Allocate appropriate resources to ensure that all outstanding activities are completed within given timeframe.
8. Outline how are you planning to follow up outstanding activities.
Part C: Action outstanding activities
1. Identify outstanding activities and create an action plan to ensure that the project has been closed appropriately. In addition, include any required management action for the relevant governing authority in this action plan as appropriate. You can make a checklist of outstanding activities and action plan to completion.
2. Assign responsibilities to individual team members for action outstanding activities. This task could be completed using Project Libre application installed in the local PC. For more information, contact your facilitator.
3. Note that This is a group work. Follow up outstanding activities to ensure that the project is completed as expected. To complete this task, you are required to conduct 20 minutes meeting with your team members. In a group of 3 prepare a meeting agenda and discuss the progress of the items listed in Part C Question 1. Make a note of the progress and tick off the items that has been completed.

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