Redevelopment of Multi Story Office Building

Table of Contents

Redevelopment of  Multi storey Office Building

Introduction

Identifying the project environment

SWOT Analysis

PESTLE Analysis

Identify and manage project stakeholders

Stakeholder Mapping

Three dimensional stakeholder analyses

Engaging stakeholders and monitoring

Developing the Project Brief – from the clients perspective

Client End’s Brief

Brief of Project Manager

Brief of Local Authority

Designing Brief

Conclusion

References

Introduction

The project is based on construction, for building a new multi-story office with food and retail business units at the ground floor of the building. Prior to this work on building construction, there is a requirement for identification of the project environment. The site of the projects, which has been recently acquired by the client, is after a gas explosion, which severely damaged existing office building. However, the urge for redevelopment has pleased those living as well as working in vicinity of development area but withholding their intense support until that time they follow more proposals that are detailed. The redevelopment of this reconstruction project will facilitate towards the development of the whole area at the crossing of Hereford Street and Sibson Street. The overall project has three individual/mini projects; identifying the project environment , identify and manage stakeholders , develop the project brief.

Identifying the project environment

Prior to any work being done on the redevelopment of the multi story office building, there will be a need and a requirement for its environment to be analyzed. Following the analysis, there will be an imminent need for a SWOT analysis and PESTLE to be carried out.

SWOT Analysis

Strength

While chipping away at this task, propelled arrangement of project management has been used with direct correspondence between head office of the contractor firm and the construction site. On this project, there is opportunity of hiring experienced engineers, supervisors and others by the contractor and these hiring can be done from the locality, which is strength of this project as labor cost will be cheaper (Greco et al., 2016). The buildings around redevelopment area at the crossing of Sibson Road and Hereford Street have multi-tenanted office building as well as ambulance and hospice station. Moreover, the contractor has good cooperation with the local material suppliers and the concrete factory for a quite long time (Serrador and Pinto, 2015). The investors, who are involved in this project have not taken kind of credit nor obtained any kind of loan.

Weakness

One of the most concerning weakness in this project is possibility of injury at work. The workers might feel risky while working in demolished plot of land (Oppong et al., 2017). During the project, the investor desired to use materials with good aesthetics but with weak fire fighting characteristics, which is against safety regulations (Kolesnіkov et al., 2016). There is lack of protection in the investors’ interest, who wants to raise the building fast and create a way of earning. Although buyers do not have any connection with construction, they occupied certain place due to their influence on the investor (Ciambrone, 2018). Due to their changes in space allocation within the premises, this project faces quite a few problems.

Opportunities

There are immense opportunities coming up with this project. It has been proposed that new ambulance and hospice station will be part of first phase of hospital scheme. The office building is located on the spot of former ironworks (Zheng et al., 2016). The firm acts as a major employer in town and therefore supports many local charities as well as community organizations. It has been recognized that improvements are necessary in making local privately owned infrastructure networks for water, power, gas, sewerage and telephone (Mok et al., 2015). The local road network is competent to accommodate traffic, which is likely to be generated by redevelopment of the area. The project opens new scope of job for the local people and a well-established retail market.

Threat

The redevelopment plan of local authority is strongly opposed by numerous local people in town. The local people in the town are stringently opposing the local authority’s redevelopment plan (Walker, 2015). Trumptonshire Enterprise and local businesses have only supported the plan. The materials used in the construction have to be the best quality (Todorović et al., 2015). In case, the building crashed down again, that might be a great threat to the building contractor and the society as well.

PESTLE Analysis

A PESTLE analysis therefore supplements a SWOT analysis. By utilizing the administrations of a PESTLE investigation, the Project Manager is better ready to recognize what limitations there are, to decide how to relieve, oversee and control any such imperatives; therefore, guaranteeing successful project delivery  in an exceptionally practical way, while addressing the necessities and prerequisites of the client in agreement to time, cost and quality (Team, F.M.E., 2013. PESTLE Analysis. Strategy Skills).

Political

The political scenario of the UK is a bit deteriorating. As stated by Pan et al. (2018), the public expenses on infrastructure are on the verge of decrease. Major parts of investments are done in civil infrastructure because the political leaders are highly concerned about sustainability. As opined by Fellows and Liu (2015), investments in wind farms, power station replacement, waste management assets and other such green initiatives are increasing. Moreover, the interest rates in the UK are very low which will considerably enhance customer investment in real estate. In addition, low interest rate enables infrastructure companies in borrowing money for project investment. Further, the rules and regulations in the UK are much effective for controlling adverse effects like corruption, money laundering, and other such issues.

Economic

In the UK, the recent financial crisis has slowed down the market growth. According to Ansah et al. (2016), the infrastructure industry is dependent on capital investment and suffers significantly in terms of decreased investments and volume of construction works. The infrastructure sector in the UK expected to grow annually by 4%, which recorded up to 10% to 20% in other emerging countries within next 10 years.

Social

With the increasing world population, the proportion of population residing in urban areas of the UK is rising unexpectedly to 70% by 2050. Moreover, there are issues in maintaining the standard of life style maintain the balance in social welfare system. As stated by Taylor (2018), the project is to some advantageous as with the completion of the building will open chances of employment in the locality. Moreover, easy access to a nearby retail market will comfort the way of living life.

Technological

Modern technology is playing a vital role in satisfying the scenario of changing environment, energy security and sustainability. According to Fargani et al. (2017), the construction company is engaging advanced technology for building the site within a minor frame. The significance of information and communication technology in the infrastructure sector is skyrocketing. Building Information Modeling Technology presents a well-defined single platform to capture and utilize knowledge on assets, which will enhance safety visualization and efficiency. The British government necessitates its use in public construction projects.

Legal

Construction industry is dangerous because of work related accidents, which causes serious injuries. As opined by Kremer and Symmons (2015), many regulations necessitate companies in meeting safety standards as well as implement program to bring improvement in their operations. There are organizations and welfare societies, which has aimed to achieve zero injuries and zero death to the public. In the UK, the Accident Frequency Rate has decreased remarkably over the last decade.

Environmental

Construction industry has its great impact on the environment in several ways.  As stated by Deng (2015), rebuilding the site will generate huge carbon emission and waste, which are highly responsible for pollution. Increasing regulation are forcing construction companies to reduce their impact on the environment. Various programs have been implemented for reducing this adverse environmental impact by reducing gas emission by 50% within 2020. Various regulations like renewable Energy Directive and The Millennium Development Goals are increasing demand for using clean energy sources leading to growth in energy infrastructure.

Identify and manage project stakeholders

In accordance with Freeman (1984.46), a stakeholder is perceived as a gathering or a person with an enthusiasm for venture or its exercises. Whilst BS ISO 21500:2012 description states that, they are “individuals, groups or organisations affected by or affecting processes/ the project.

In this manner, stakeholder management is indispensable and will recognize, planning and design to engage with stakeholder. A model that can serve in choosing and structuring a suitable engagement strategy is the commitment matrix proposed by McElroy and Mills (2003). The framework assesses on a five stages scale going from dynamic resistance to dynamic help (i.e. active opposition, passive opposition, neutral, passive support, and active support) the current and the required positioning of each of stakeholder

Commitment matrix proposed by McElroy and Mills (2003).

Project internal and external stakeholders:

Internal Stakeholders:                  External Stakeholders:

– Planning authority   –  Legal team

– Local Council    – Suppliers

– Project Manager   – Transport for London

–  Architect    – Local Business Owners

– Contractors    – Residents

– Sub- Contractors   – Gregorian house Museum Trustees

–           Retail – Shopping center                    –           Managing Director of medical supplies firm

– Planning Consultant   – Owner of Local Newspaper

–           Client                                                  –           Car park

Notes: 1= None . . . .  5= very high

Stakeholder Engagement: Achieving Sustainability in the Construction Sector. Bal, Menoka & Bryde, David & Fearon, Damian & Ochieng, Professor. (2013).

Stakeholder Mapping

Stakeholder mapping is a rundown of individuals and associations that are influenced by your work. A portion of these may have the power either to obstruct that work or to propel it. Some might be keen on what you are doing, while others may not give it a second thought, so you have to work out who you have to organize.

Power/Interest Grid for Stakeholder Prioritization

Adapted from Mendelow, A.L. (1981). ‘Environmental Scanning – The Impact of the Stakeholder Concept,’ ICIS 1981 Proceedings, 20.

Three dimensional stakeholder analyses

There is a necessity for best integration of analysis on stakeholder and managing risks as there are hazards, which arise from the actions taken by shareholders. This exerts a great impact on the aims and objectives of the project. As opined by Bennett et al. (2015), this three dimensional analysis has been deployed for best identification of the stakeholders, understand key stakeholders and prioritize stakeholders. The challenge in this project lies within the internal stakeholders. Mitigating the risks involved with this project ensures higher transparency in the internal stakeholder’s characteristics, which creates a stronger link with the external stakeholders. As stated by López et al. (2016), there is immense power, attitude and interest among the stakeholders who are stringently linked with risk management and making the project a successful one. The attitude of the stakeholders is a great opportunity to the project. The stakeholders related to this project determine their possibility that they seek to influence the outcome. The internal stakeholders have high-level interest in developing the project proficiently with gaining positive outcome. The stakeholders engaged in this project are powerful enough which impacts on the processes of the construction project have made the successful outcome (Demir et al., 2015).

3dSA (Three dimensional Stakeholder Analysis) diagram

Adapted from Demir et al., (2015) Three dimensional stakeholder analysis–3dSA: adding the risk dimension for stakeholder analysis. International Journal of Project Organisation and Management

Engaging stakeholders and monitoring

External

• Planning authority

The local planning authority is the planning department, which is responsible for making local plan. This framework is concerned with future development of a borough or district following strategic policies in regards to infrastructure requirements, necessities to safeguard environment, land allocations and housing needs (Raven et al., 2016). The planning authority has arranged for multi-story development to address the economic and social decline, which has been experienced in this area of the town over recent years.

• Retail business

The other buildings around the development area are all retail premises that are thriving in their mid-rise phase (Xin et al., 2016). As the population around the area is very dense, the new retail business will opportune the local people to buy their needful stuff and other valuable things.

• Car Park

The car parking facility has to be very organized. The car parking processes have to be automated to facilitate people with easy parking (Cheen et al., 2016). The car parking area has been designed with effective safety measures, well managed, tidy and clean site operations, modular systems that are designed for car park specially.

Internal

• Client

A client can be any organization or individual associated with construction project suitable for arranging and managing the project. As opined by Todorović et al. (2015), it enforces a crucial influence in management of health as well as safety risks. It is the building contractors concern to satisfy the purchaser with immense welfare facilities during the construction work.

• Project Manager (PM)

Being assigned in this reconstruction process the project manager performed all the responsibilities of successful planning, executing, control, monitor and closure of the project. The project manager is proficient enough with a combination of skills, which entails resolving conflicts, managing stakeholders; detect unstated assumptions and so on.

• PM Team

The project managing team has considerable capability for developing the project and acute execution. The various role of the project managing team are surveyor, designing, planning and finally proper execution (Ćetković et al., 2015). The project management team has rightfully investigated the size, topography, features on and beneath the land and location has been well determined being the surveyor. The architects in the project management team helped the client in the best possible way for formulation of their necessities in understandable form, bears in mind any kind of statutory conditions, which may be applied. As opined by Williams et al. (2018), the engineers in the project management team are very significant members of the designing team, which is responsible for Helping overall designing of the project with numerous scopes in specific fields. Moreover, the builders in the PM team are associated with carrying out maintainability and build ability analysis during the pursuance of the whole project work. Moreover, the builders have also prepared the production management documents. The whole PM team, whether the surveyors, designers, builders have well managed the production process.

• Contractors

The contractors work in equal progression, who believes in proactive cooperation with other clients and other stakeholders. As stated by Talesh (2015), the reconstruction project is very large and the designing become increasingly complex which necessitates number of contractors who have been assigned with different works necessary for construction.  The contractors employed in the construction process are highly skilled in performing every particular elements of the building process. The hospital scheme has been designed under PFI program for health services and local hospital trust by procuring contractor.

• Sub-contractors

The subcontractors are assigned with part or all of the work on interest of the contractors. The efficiency of the sub-contractors has enabled the contractor to take on such complex project. The contractors have high control and trust on the training and skills of sub-contractor employees.

• Retail (shopping center)

The retail business that will open up in the ground floor of the building is concerned with the designing of the food premises (Mason and Escott, 2018). The wall, ceiling, floor, woodwork and windows where shopping center will open up have to be well facilitated with good drainage system, ventilation, food preparation surfaces lighting, utensil and equipment washing and structural surfaces.

• Offices

The reconstructed building is multistoried, which is a great opportunity for numerous offices. In such a large building numerous small offices can be settled, which will avail for more convenience to the rest of the other offices and local people. New businesses will be enabled within the locality with the construction of this building.

• Design Team

The design team is assigned with designing the whole project that will avail all possible facilities to the other stakeholders associated with the reconstruction project.

It is noteworthy that stakeholders e.g. Client and others are effectively included and assumes a necessary job in each phase of the procedures, to guarantee that principles and expectations are kept  Newcombe (2003:842), BS ISO 21500:2012.

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Developing the Project Brief – from the clients perspective

Client End’s Brief

This stage of the development process is effectively used for communication of design specification, necessities and requirements. Likewise, it is also utilized for establishing the funding source along with timeline for handover next to completion.

Brief of Project Manager

Project manager’s brief is enforced for outlining the client’s necessities while highlighting the PM’s responsibilities and roles (Cheen et al., 2016). The project manager is responsible for different beneficial aspects of this project and outlines all legal responsibilities with the works assigned to contractors, subcontractors as well as public.

Brief of Local Authority

This involves proposing plans to local people around the building complex. The local authorities associated with this construction process are responsible for provisioning wide range of public services. According to Mason and Escott (2018), the local authorities have promoted the interests among the local community, which includes economic, environmental, social, cultural, recreational and development of the whole area. The local authority has maintained and provided good housing area, amenities, cultural activities, civic improvements and leisure activities. The project manager is assigned with granting or refusing plan, permission for building and building, roads, traffics in the locality.

Designing Brief

Design brief is concerned with information from clients at the time of construction process. It is a checklist, which is based on specifications. It serves as a document containing significant information and reflection during production and design phase in construction. During project meetings, this serves as observational tool. As argued by Deng (2015), decision-making process is focused for strategic formulation of client’s requirements, which is later on compared with client’s satisfaction and outcome of building process. It is enforced for encouraging innovation and significant aspects in development of design briefs all through every stage of build process. The design brief delivers a background and acts as a driving force during project meets held with clients.

Conclusion

From the above discussion, it can be concluded that the completion of project successfully is much needed to reconstruct the multistoried building. The project brief identification has also been included to get supportive information in regards to the topic. The stakeholders both internal and external are highly responsible behind successful completion of the project. The appropriate stakeholders engaged in this reconstruction process have been identified for better insight into the project. The completion of this project will be advantageous to the local people with more new scopes. Moreover, the project completion will restore the old glory in the locality, which has been lost due to gas explosion.

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